About the job

Location: This role is remote, with the expectation of occasional in-person meeting attendance as required.
Hours: 15 hours/week
Compensation: $30/hour

Purpose of the Role: This role provides essential administrative, research, and policy support to the Restorative Justice Association of British Columbia (RJABC), ensuring the smooth operation of its initiatives and effective engagement with its members and stakeholders.

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Key Responsibilities:

Communication Management:

  • Monitor the RJABC general email inbox and respond to inquiries promptly and appropriately.
  • Prepare and disseminate various forms of communication, including emails, letters, social media content, web updates, presentations, and project summary reports for both internal and external stakeholders

Administrative Support:

  • Provide comprehensive administrative support for committee meetings, projects, annual events, and initiatives. This includes, but is not limited to:
    Assembling and distributing meeting packages.
  • Recording and preparing accurate meeting minutes.
  • Securing meeting spaces and arranging hospitality as needed.
  • Preparing travel claims for approval.

Information and Data Management:

  • Manage the Society’s electronic file management system, which involves scanning and filing documents, creating/maintaining organized files, and culling duplicate or obsolete records.
  • Monitor media outlets for topics pertinent to RJABC’s work and compile weekly summaries of findings.

Research and Policy Development:

  • In collaboration with the Executive Director, conduct thorough research and prepare written documentation, such as briefing notes and proposals, to support policy initiatives and other strategic and operational priorities of RJABC.
  • Conduct additional research on relevant topics to support broader organizational objectives.

Project Coordination:

  • Coordinate the use of tools and platforms that facilitate seamless communication and collaboration across various project activities, including organizing commonly accessible files and managing video/teleconferencing platforms.

General Support:

  • Perform other duties as required to support RJABC’s operational needs and strategic objectives.

What we’re looking for

  • Administrative Support Experience: Demonstrated ability to provide comprehensive administrative and operational support.
  • Organizational Prowess: Highly organized with exceptional attention to detail.
  • Communication Skills: Superior written and verbal communication abilities.
  • Technical Proficiency: Competence in using office software, communication platforms, and file management systems.
  • Research & Analytical Skills: Ability to conduct research, analyze information, and synthesize findings.
  • Policy Analysis & Development: Strong understanding of policy frameworks, ability to analyze existing policies, identify gaps, and contribute to the development of new policy initiatives.
  • Collaboration & Teamwork: Capacity to work effectively with others and support organizational goals.
  • Proactive & Resourceful: Ability to anticipate needs and find solutions.
  • Alignment with Mission: Understanding of and commitment to the purpose of the Restorative Justice Association of British Columbia.

You are someone who:

  • is highly organized and thrives in managing multiple tasks and priorities.
  • possesses exceptional attention to detail, ensuring accuracy in all communications and administrative tasks.
  • is a meticulous record-keeper, adept at maintaining accurate and organized files, both physical and electronic.
  • communicates clearly and professionally, both in writing and verbally, adapting your style to various audiences.
  • is proactive and anticipates needs, taking initiative to support the smooth operation of the organization.
  • is resourceful and capable of finding effective solutions to administrative and logistical challenges.
  • has a strong work ethic and is committed to supporting strategic objectives.
  • is adaptable and flexible, willing to take on diverse duties as required.
  • is a collaborative team player, able to work effectively with colleagues and stakeholders.
  • is analytical and research-oriented, with the ability to gather, interpret, and synthesize information for policy development and reporting.
  • is committed to the mission and values of restorative justice.
  • is proficient with technology and comfortable using various digital tools for communication, collaboration, and data management.
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